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Procurement guidelines to include in contracts

These guidelines are designed to help apartment owners and facilities managers when purchasing an asset for common property that uses energy. Using this set of procurement guidelines will ensure that energy efficiency is factored into the decision matrix when new assets are purchased.

Minimum Energy Performance Standard (MEPS)

Where a product is addressed by a Minimum Energy Performance Standard (MEPS) program it must not be procured unless it meets these legislated requirements. Products covered by MEPS include:

  • Mains pressure electric storage water heaters
  • Three phase electric motors
  • Single and three phase air conditioners
  • Distribution transformers
  • External power supplies
  • Commercial building chillers
  • Close control air conditioners and transformers
  • Electronic step-down converters for ELV lamps
  • Ballast for linear fluorescent lamps
  • Linear fluorescent lamps
  • Incandescent lamps
  • Compact fluorescent lamps

Compliance with the minimum standard under this guideline does not preclude a product from meeting more stringent energy efficiency procurement guidelines as the MEPS standard only represents minimum energy efficiency. 

Energy Ratings

Where a product is covered by the Energy Rating Scheme the products procured must be chosen to have a high energy rating:

  • Within two stars of the highest rated product available of that type, or
  • Must have an ‘energy star’ label

Evidence of the ‘energy rating’ or ‘energy star’ rating must be provided. The ‘energy rating’ is a mandatory labelling standard used in Australia. The standard addresses:

  • clothes washers
  • clothes dryers
  • air-conditioners (single phase only)

In addition, the standard can also be used on a voluntary basis for:

  • three phase air conditioners
  • swimming pool pumps

The scheme provides a rating of between 0 and 6 Stars to products, with 6 Stars being the most energy efficient. The scheme also provides information on rated annual energy use, for example, kilowatt hours per year.

Products without a rating

Information from the manufacturer about energy use must be provided on energy use of the different models under consideration is an as set is not covered by an approved energy rating scheme or label. This includes information on standby power requirements.

The selection process must include energy efficiency as a key consideration. If a provider can offer an alternative solution that is more energy efficient then information on the alternative should be provided to the executive committee or facilities manager.

Maintenance and commissioning

All common property assets and systems must be appropriately commissioned to ensure that they are installed and operating correctly.

Instruction manuals or Operation and Maintenance Manuals must be provided for each appliance, equipment or system procured. These must be kept and made available to ensure the correct operation and maintenance of all assets.