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Engaging the key people

It is the executive committee that you should engage with and submit a request to, before the project can be approved and implemented.

Communication with all apartment owners is important though because you might need to appeal to owners to vote in favour of your project at annual general meeting (AGM) or Extraordinary General Meeting (EGM).

There are up to four different kinds of stakeholders in an apartment building.

1. Owners

Also known as the owners corporation, apartment owners, body corporate, strata corporation, strata company or corporation.

Each owner has a right to participate in decisions about things that affect the building.

2. Executive committee

Also known as a committee, managing committee, committee of management, and council

The executive committee is elected by owners at the annual general meeting and:

  • Makes decisions about day-to-day matters thus running the scheme on behalf of all owners
  • Generally appoints the chairperson, secretary and treasurer

3. Strata manager

Also known as a manager, owners corporation manager, body corporate manager, agent or strata managing agent.

Owners can appoint a strata manager to help manage the building’s strata scheme.

The strata manager can provide advice and guidance on procedures that reference legislative requirements. Final authority and responsibility on any decision lies with the owners.

A strata manager cannot set levies or decide a matter that must be decided on by owners.

 

In order to track energy savings as a result of projects, you're going to need to get the energy usage information from your strata manager or facilities manager. This information is in your financial reports, and your strata manager will also have bills for your shared energy use.

Once you have the executive committee onboard - your strata manager will be obliged to help you access this information.

If you're introducing Smart Blocks at meeting of the executive committee, take the opportunity to let your strata manager know in advance that you're going to need access to this information.

4. Facilities manager

Some buildings also have a facilities manager, sometimes known as a building manager. Owners can engage a facilities manager to assist in:

  • The management of common property
  • Controlling the use of common property by tradespersons and other non-residents
  • The maintenance and repair of common property

Final authority and responsibility on any decision lies with the owners.

In order to track energy savings as a result of projects, you're going to need to get the energy usage information from your strata manager or facilities manager.

 

Now that you understand the roles of the stakeholders your next steps are to:

  1. Use the toolkit to decide on project 
  2. Introduce your Smart Blocks project to the executive committee and other owners