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Selling the business case

The business case should sell your project by providing enough detail that people will feel confident about approving the project if it gets put to a vote.

The business case should enable the executive committee to:

  • Proceed with the recommendation
  • Obtain additional quotations if required
  • Brief a contractor or specialist consultant
  • Seek expert technical support

Below is a template business case document that you can use as a guide.

Business case template 600.6 KB

What should you include?

Below is an overview of what should be included a professional and compelling business case.

Description of the project

  • Overview of the project, for example: To replace the existing pool pump with a new, energy efficient, variable-speed model
  • List code requirements to demonstrate an understanding of relevant legislation, for example, a hot water supply system must comply with: Section 8 of AS/NZS 3500.4:2003 Heated Water Services, or clause 3.38 of AS/NZS 3500.5:2000
  • Provide an option for an energy audit or ‘base building assessment’ to be carried out first, and specify who might do this

 

Product specifications

  • Suggest a few different options if assets need to be purchased, but be clear about your preferred or recommend option
  • Outline a process that would help people to evaluate the most appropriate technology if they need to decide

 

Cost estimate

  • Include a cost estimate and breakdown
  • Include the costs for procurement, labour, consultants, and measurement
  • Provide two or three quotes by suppliers or installers in the appendix of your business case
  • Suggest a procurement process if the project requires the purchase of new assets for common property

 

Calculate the potential saving including:

  • Energy cost savings
  • Other savings
  • Total savings

 

Estimate the payback period

  • State the current costs and potential for savings
  • State the potential return on investment (ROI)
  • Costs associated with: procurement, labour, consultants, and measurement should be included in the ROI

 

Source of funding

  • Suggest a source of funding, for example, the ordinary building sinking fund, a fund raised by a special levy, a bank loan
  • Clarify whether the project is eligible for any government rebates or financial incentives

 

Implementation and impact

  • List all the tasks that would be completed in order to implement the change/s
  • List the potential disruptions for residents living in the apartment building
  • Outline the timeline for the project and suggest a start date if possible
  • Suggest a process for the executive committee to elect appropriate people to manage the project from here, or form a sub-committee
  • Clarify whether further assistance from an expert should be sought, and under what circumstances

 

Create a measurement and verification plan that states:

  • What to measure and how to measure it
  • The periods of measurement
  • Adjustments to be made for things like occupancy, units of production, temperature

 

Appendix

  • Main assumptions, input data, supporting calculations, specialist reports, data logging and quotes should be included in an appendix